The Prime column represents the charges on Folio 8. If Room Charges (or any incidental charges) are suppose to transfer to the House Account upon checkout, then these boxes should already be checked.

NOTE: If they are not checked, use the Refresh button to check all the boxes under the Prime column.

Once the Prime boxes are checked the Total Due will change to $0.00 to indicate that the room charges will be transferred to the appropriate House Account.

Once all the Prime boxes are checked, if there is still an amount under Total Due, this indicates that the guest has other incidental charges (ie: telephone, F&B, etc…) on Folio 1 of their guest account.

To include these charges in the transfer, check the Other box beside the appropriate guest name.

NOTE: A reservation cannot be checked out via the Group Wizard if there are unpaid incidental charges remaining.  Incidental charges can be settled using the Payment button on the right. This opens the Payment window and allows a payment to be taken for the outstanding amount. Once the payment is made, the reservation may then be checked out using the Group Check-Out. Charges may also be settled on the individual folios prior to entering the Group Wizard's Check-Out screen, or the reservation may also be checked out individually.

Now select the reservations you wish to check-out by checking the box in the last column over. If you wish to check all boxes at once, use the Select All button to place a check-mark next to all guest reservation.

You now have two options, you can:

• Transfer charges but not check out the rooms just yet
• Transfer charges and check-out all rooms at the same time

A message will appear notifying you that the transaction was successfully completed. All reservations are now successfully checked out of the PMS and all selected charges have been transferred to the House Account.

Select the House Account under the House Accounts section (ensure the black arrow is pointing towards the House Account) and select the Payment button.

Enter the selected method of payment and select OK/Exit to post the payment.

NOTE: The Amount will automatically populate with the total of all charges on the House Account.

The Print Folio button can be used to print a copy of the Group Bill.

Sample of House Account bill:

NOTE: A House Account bill shows only the Res ID from each guestroom, and does not show the actual guest's names.

Finally select the Check-Out button to checkout the House Account.

Next, return to the Check-Out section of the Group Wizard and proceed to the House Accounts tab.

Ensure the black arrow is pointing towards the House Account under the House Accounts column and check the box next to Use City Account. Next, press the Check-Out button.

All charges that were located on the House Account have now been transferred to the City Ledger Account. A message will appear to let you know that the transaction was successfully completed.

The group may now be invoiced for the amount owing.

• View Details - this button can be used to view the details of the charges on the guests account. If the incidental charge is to be covered by City Account then there will be a checkmark under the “Check” column. If there is no checkmark then this indicates that this charge is to be paid for by the guest.

• Payment – this allows you to place a payment for the incidental charge directly on the guests account without having to exit the Group Wizard.
• Print Folio – allows you to print the folio after the incidental Payment has been made

• House Account Tab – for group’s setup with House Account billing.