Support Centre

RoomKeyPMS Permissions List

Updated

The following is a list of all the permissions and their functions in the PMS. Using the Permissions tab of the Clerks Module, these permissions can be Granted or Revoked to create a custom set of permissions for each user of the PMS.

Permissions

The following list of PMS Permissions is grouped by category (Guest Management, Operations, System Configuration etc.). Within each category, the Permissions are identified by their application to either the Property overall or to the following Main User Roles: Owner, Clerk or Accountant.  

Property permissions can be found under System Configuration > Property > Permissions tab. These permissions turn the features on or off for the property overall, and the availability of some Main User Role permissions are dependent on this setting. It is recommended that you customize the Property permissions first, then customize the permissions for the Clerk ID permissions.

In relation to the Main User Roles, the permissions are indicated as either:

  • = Enabled by Default (when the corresponding user role is selected)
  • = Disabled by Default (when the corresponding user role is selected)
  • NA = Not Available to that user role

Permissions in grey are no longer valid, and can be ignored. Granting or Revoking them will have no effect on the user, as the permissions are defunct.

Import/Export Permissions

Code
Permission Name Permission Description Property Owner Clerk Acct
1568 Force Regrets and Denials
Forces user to provide either a denial, or regret reason when closing out of a reservation without completing it
E D D D
661 Export to Quick Books
Option to export Accounting IIF Files to be imported to Quickbooks
NA D D D

660 -669, 1533, 1539,1545,1548,1558-1560, 1563, 1567-1569 & 1590 are Importing and Exporting permissions

Guest Management Permissions

Code
Permission Name Permission Description Property Owner Clerk Acct
110 Walk In
Allows user to create a walk-in reservation
E E E NA
120 Check In Allows user to check in a reservation
E E E NA
130 Check Out
Allows user to check out a reservation
E E E NA
140 Change Stay
Allows user to use the “Change Res” button to alter a guest reservation
E E E NA
150 Folio View Allows user to view the Guest Folio via the Guest Folio tab
E E E NA
151 Multiple Folios
No longer valid – please ignore




160 Folio Summary
No longer valid – please ignore




170 Posting Charges
Allows user to post charges on Guest Folio
E E E NA
171 Override Fixed Charge Amounts
This permission allows the user to override the fixed charge amount when posting to a Transaction Code, if a fixed charge amount is setup
E E E NA
180 Posting Payments and Deposits
Allows user to post payments and deposits on guest folios
E E E NA
190 Guest Note
No longer valid – please ignore




2000 Allow Check In to a Dirty Room
Allows user to check reservations in to dirty rooms
NA E E NA
2001 Allow Room Move to a Dirty Room
Allows user to move in-house reservations to dirty rooms
NA E E NA
2002 Allow Check In to a Clean Room
Allows user to check reservations in to clean rooms
NA E E NA
2003 Allow Room Move to a Clean Room
Allows user to move in-house reservations to clean rooms
NA E E NA
3000 Allow Delete Credit Card
Allows user to delete credit card information
NA E E NA

Operations Permissions

Code
Permission Name Permission Description Property Owner Clerk Acct
600 Housekeeping
Allows access Operations -> Housekeeping
E E D NA
601 Travel Agent Allows access Operations -> Travel Agent
E E NA NA
602 Corporate
Allows access to Operations -> Corporate
E E NA NA
603 Guest Profile
Allows access to Operations -> Guest Profile
E E E NA
604 Inventory Calendar
Allows access to Operations -> Inventory Calendar (F12 key)
E E E NA
605 Guest Services
Allows access to System Configuration -> Guest Services
E E NA NA
606 Sundries Sales
Allows access to Operations -> Sundry Sales
E E E NA
607 Direct Mailing Manager
Allows access to Operations -> Guest Profile -> Export
E E NA NA
608 Posting Folios Allows access to Operations -> Posting Folios
E E D NA
609 Property Status
Allows access to Operations -> Property Dashboard
E E D NA
610 Multiple Property Access
Allows user access multiple properties within a particular chain or under a property management company
D E D NA
611 Report Wizard
Allows access to Reports -> Report Wizard
E E D D
620 Online Availability
Allows availability to be viewed on eRes Online Booking Engine
E E NA NA
630 Groups Tours Conventions
Allows access to Operations -> Groups
E E E NA
640 City Ledger
Allows access to Operations -> City Ledger
E E D E
650 Room Assignment
Allows access to Operations -> Room Assignment (F11 Key)
E E E NA
670 KABA Module
Grants access to the KABA Key Card Interface
E D D D
671 KABA Key Card Interface
E D D D
672 Ving Card Interface
Grants access to the Ving Key Card Interface
E D D D
673 Onity Key Card Interface
Grants access to Onity Key Card Interface
E D D D
674 Salto Key Card Interface
Grants access to Salto Key Card Interface
E D D D
680 Wholesaler
Allows access to Operations -> Wholesaler
E E D NA
690 Log Allows access to Operations -> Activity Log
E E NA NA
1517 TA Cheque Writer
Grants access to the cheque writer function through the Travel Agent module
E D D D
1520 HOA Access
Grants access to Home Owner Accounting module
E D D D
1521 Authorizing Checkin Trans
Grants access to Transactions -> Authorized Transactions
E D NA NA
1522 Guest Profile Merging
Allows access to the Guest Profile Merging function under the Operations -> Guest Profile -> Merge Profiles
E D NA NA
1525 Verify Calendar
Allows access to Operations -> Verify Calendar (Recounts and refreshes Room Inventory)
E D NA NA
1528 Select City Account at Check Out
Allows the user the ability to select the specific city ledger account at the time of check out for a reservation that does not have a city ledger account previously attached
NA D NA NA
1536 Restricted Payments
NOTE: This is a reverse permission. When given, this permission prevents the user from changing the amount in the payment screen
E D D D
1543 KABA Access Code Interface
Grants access to the KABA Access Code Interface
E D D D
1544 eRes Configuration
Allows user access to configure eRes 2.0 Booking Engine
E D D D
1547 Set Required Fields
Allows user access to System Configuration -> Required Fields
E D D D
1549 MIWA Key Card Interface
Allows user access to the MIWA Key Card Interface
E D D D
1552 Live Chat Grants access to RoomKey Live Chat (User Support Feature)
E D D D
1553 Allow View/Edit Tasks by Other Users
Allows the user to View & Edit Tasks created by others under Operations -> Message Center
E D D D
1555 Purge Guest Personal Information
Allows user to permanently erase and remove data (guest information) from the system. PLEASE NOTE: Purging cannot be reversed once performed, once the personal information is purged, it is removed from the RoomKey Database
NA D D D
1556 Assigned Payments
No longer valid – please ignore




1557 Penny Rounding (Nearest 0.05)
Rounds payments up/down to the nearest $0.05
E D D D
1561 Invoice Billing Summary
No longer valid – please ignore




1564 ID Scanner
Allows user access to use the ID Scanner Interface
E D D D
1565 Penny Rounding (Nearest 0.25)
Rounds payments up/down to the nearest $0.25
E D D D
1566 Disallow City Ledger Attach to Corp/WS
Prevents user from creating/attaching City Ledger Accounts to Corporate and Wholesaler Accounts in their respective Modules
NA E E E
2025 2025 No longer valid 2025 – please ignore




2026 Duetto Integration
Grants access to the Duetto Integration
NA D D D
2060 Track Sales Manager for Corporate/Wholesaler Accounts
Enables users to be identified as "Sales Manager" in Clerks module, and attached to Corporate & WholeSaler Accounts for the purpose of tracking production - When creating a clerk, please check the Sales Manager box in the Clerks area/module
D D NA NA
2080 Tag Manager
Enables the Tag Manager module. Unifying Tags can be added to Groups, Corporate & Wholesaler Accounts so that production across all three can be tracked together using the Occupancy & Revenue Actual - Transient Vs Group Report
D E E NA
9999 RoomKey CRS
No longer valid – please ignore




System Configuration Permissions

Code
Permission Name Permission Description Property Owner Clerk Acct
390 Inventory Control Allows access to System Configuration -> Room Inventory E E E NA
800 Full Access No longer valid - please ignore



801 Requests No longer valid - please ignore



802 CC Card Swipe Allows the User to be able to swipe a Credit Card within the Post Payment box of RoomKey as opposed to manually keying in the card number.
E D D D
803 Shift4 Interface Allows access to Shift 4 Credit Card Interface
E NA NA NA
804 Bulk Rates No longer valid - please ignore




805 Policy  Allows access to System Configuration -> Policy
E E NA NA
810 Rate Tables - User Defined Allows access to System Configuration -> Rates
E E NA NA
811 Rate Tables - Groups No longer valid - please ignore




812 Rate Tables - Long Term Stays No longer valid - please ignore




820 Taxes - Set up No longer valid - please ignore




825 Clerks Allows access to System Configuration -> Clerks
E E NA NA
830 Room Numbers Allows access to System Configuration -> Rooms Numbers
E E NA NA
831 Room Numbers - Many in Room Type No longer valid - please ignore




832 Room Numbers - Amenities Allows access to System Configuration -> Room Inventory -> Room Amenities tab
E E NA NA
833 Room Numbers - Out of Order Allows access to System Configuration -> Rooms -> Out of Order tab
E E NA NA
840 Room Types Allows access to System Configuration -> Room Inventory
E E NA NA
850 Transaction Codes - Standard Set Allows access to System Configuration -> Transaction Codes
E E NA E
851 Transaction Codes – User Defined
No longer valid - please ignore




852 Transaction Codes – User
No longer valid - please ignore




853 Transaction Codes - Delete GL Account
This permission allows the user to delete General Ledger Accounts that are attached to a Transaction Code
NA D NA NA
860 Services – Cancel All No Shows
 Does not take away access to this area
E E D NA
861 Services – Clear Ghost Reservations 
No longer valid - please ignore




870 Property – Change – Location Details
No longer valid - please ignore




871 Property - Change - Contact Details
Allows access some information under System Configuration -> Property -> General Tab
E E NA NA
872 Property - Change - Preferences
Allows access System Configuration -> Property -> Contacts/Preferences Tab
E E NA NA
873 Property - Change - Amenities
 Allows access to System Configuration -> Property -> Amenities
E E NA NA
880 Sources of Business - Standard Set
Allows access to System Configuration -> Property -> Source of Business Tab
E E NA NA
881 Source of Business – User Defined
No longer valid - please ignore




890  Client Type - Standard Set
Allows access to System Configuration -> Client Types
E E NA NA
891 Client Type – User Defined 
NOTE: This is a reverse permission. Giving this permission prevents the user from selecting a Room Charge Transaction Code in a guest reservation. If Permission 890 is given at the same time it will override this permission.
E E NA NA
895 Packages & Inclusions
Allows access to System Configuration -> Packages & Inclusions
E E NA NA
1529 Online Processing (batch overriding)
Allows access to Transactions -> Unprocessed Credit Card Transactions
E E E NA
1535 Set Custom Guest Fields
Allows user access to System Configuration -> Set up Custom Fields
E D D D
1542 Override CC Processing
Allows user to bypass credit card interface by selecting "Disable On-line Processing"
E D D D
1554 eRes Premium
This permission allows users access to the features in RoomKey associated with the eRes Online Booking Engine 
E D D D
2010 Rate Wizard - Disallow Rate Tiering 
Prevents user from tiering rates in the Rate Wizard
NA D D NA
2011 Rate Wizard - Disallow Lock the Grid 
Prevents user from unlocking the rate grid in the Rate Wizard
NA D D NA
2012 Rate Wizard - Disallow Update Rate Amount
Prevents user from updating rate values on Rate Plans in the Rate Wizard 
NA D D NA
2013 Rate Wizard - Disallow Close to Arrival 
Prevents user from setting Close to Arrival restrictions on rate plans in the Rate Wizard
NA D D NA
2014 Rate Wizard - Disallow Open Close
Prevents user from opening a closed rate in the Rate Wizard
NA D D NA
2015  Rate Wizard - Disallow LOS
Prevents user from setting Length of Stay restrictions on a rate plan in the Rate Wizard
NA D D NA
2016  Rate Wizard - Disallow NTS
Prevents user from setting Number To Sell restrictions on a rate plan in the Rate Wizard
NA D D NA
2017 Rate Wizard - Disallow Create Rate Plan 
Prevents user from creating a new rate plan in the Rate Wizard
NA D D NA
2018 Rate Wizard - Disallow Edit Rate Plan 
Prevents user from editing an existing rate plan in the Rate Wizard
NA D D NA
2019 Property MinStay - Disallow Access
Prevents user from editing the property's overall Minimum Stay in the MinStay tab of the Property Module
NA D D NA
2020 Property Rate Categories - Disallow Access
Prevents user from editing the list of Rate Categories
NA D D NA
2021 Property Market Segments - Disallow Access
Prevents user from editing the list of Market Segments
NA D D NA
2110 GDS Linking Tables 
Allows user to send rate and availability resyncs to the GDS from the Rate Wizard 
NA D D D
2150 Rate Wizard - RMS Rate Settings
Property Permission - Settings required for RMS iDeas integration - Able to identify if it is a Base Rate
D D D D
2200 Housekeeping Scheduler 
Allows access to the Housekeeping mobile app from RoomKey
NA D D D

Reservation Management Permissions

Code
Permission Name Permission Description Property Owner Clerk Acct
310 Automatic No Show – Selection
No longer valid – please ignore




311 Automatic No Show - Cancellation
No longer valid – please ignore




320 Change Reservation Allows user to change a reservation using the Change Res button (under Arrivals & No Shows) or via Reservations menu -> Change Res
E E E NA
321  Cancel Reservation
Allows user to cancel a reservation using the Cancel Button (under Arrivals, Reservations & No Shows) or via Reservations menu -> Cancel
E E E NA
322 New Reservation
Allows user to create a new reservation using the New Res button or via Reservations menu -> New Res.
E E E NA
323 Reinstate Reservation
Allows user to reinstate a cancelled reservation via the Reinstate button or via Reservations menu -> Reinstate
E E E NA
330 Reservation Note
No longer valid – please ignore




340 Overbooking
Allows an agent to overbook, however, they must check the "Enable Overbook" box or a warning will appear notifying agent of overbooking situation. NOTE: if user has neither permission (340 or 341), and they click the "Enable Overbook" box a Login & Password screen will appear. Only a user with one of these permissions can enter their login so that the user may overbook.
E E E NA
341  Overbooking – no warning
Allows an agent to overbook a room (enable override is automatically checked) and no warning will appear when overbooking. NOTE: if user has neither permission (340 or 341), and they click the "Enable Overbook" box a Login & Password screen will appear. Only a user with one of these permissions can enter their login so that the user may overbook.
D D D NA
342 Rate Override
Allows user to use the “Enable Rate Overriding” feature
NA E D D
343 Guarantee Override
Allows user to override "Guarantee". If user does not have this permission and they attempt to remove the checkmark next to "Guarantee" then a box will appear asking for a login & password for a user who does have this permission
NA E NA NA
344 Manual Rate Override
Allows user to enter a manual rate
NA E E E
350 Packages
No longer valid – please ignore




360 Long Term Stays
No longer valid – please ignore




380  Pre Assignment Calendar
No longer valid – please ignore




385 Handle Loyalty Sign Up
Allows property to ask if guest would like to sign up for loyalty program - Works with GuestFolio/Cendyn only 
NA D D D
1530 Eviction Management
No longer valid – please ignore




1531 Process Skip
No longer valid – please ignore




1532 Process Early Departure
No longer valid – please ignore




1534 Process Late Payment Fees
No longer valid – please ignore




1537 Disallow Reversals/Adjustments/Moves
NOTE: This is a reverse permission. Giving this permission means the user will not be allowed to make any reversals, adjustments or moves.
NA D D D
1538 Set Do Not Rent 
Allows user to set a "Do Not Rent" status on a Guest Profile under System Configuration -> Guest Profile
NA D D D
1540  Tax Override on Res
Allows user to “enable no tax transaction” in a guest reservation.
NA D D D
1541 Do not show Credit Card Number 
NOTE: This is a reverse permission. Giving this permission means that the user will not be able to see a guest’s credit card number
NA D D D
1546 Route by Amount
Allows for a specific dollar amount of a posting to be split and transferred upon check out. Please consult RoomKey Support before using this function
E D D D
1562 Make reservation with zero people 
This permission allows the user to create a reservation when the number of persons is 0
E E E NA
2050 Do Not Show the Hide Rate Indicator
Prevents a user from seeing the "Hide Rate" indicator when Hide Rate is enabled on either a Client Type or a Rate Plan
D NA NA NA
2090 Force Search
Forces a Guest Profile Search on the Guest Info tab of a reservation when making a new reservation or walk-in
D NA NA NA
2120 Display Restricted Rates
Displays rates with LOS/CTA restrictions in the booking window
D NA NA NA
2121 Override Rate Restriction
Allows user to override LOS/CTA restrictions in the booking window.
NA D D NA
2122 Disallow Cash Reversals/Adjusments
NOTE: This is a reverse permission. Giving this permission means the user will not be allowed to make any reversals, adjustments or moves on cash payments
NA D D NA
2130 Do not Show Corporate/Wholesale/Group Address Auto-fill
Removes the permission to autofill contact information from Corporate/Wholesale/Group
NA D D NA
2140 Checkout / Transfer charge to House Account
Allows user to check out a reservation and transfer their balance to a City Ledger Account (usually designated to be used for clients that did not pay their bill upon check out and will pay at a later time)
D D D D

Reporting Permissions

Code
Permission Name Permission Description Property Owner Clerk Acct
900 Access to All Reports
Only affects Room Key when used in Property. Takes away following reports under Audits (No Show) and Deposit Management (Reservation with deposits, Reservations without deposits, No Shows & Deposits and CCard Payment Type Reservation)
E E NA NA
901  Credit Cards
Permission in Clerks does not allow you to print Deposit Management -> CCard Payment Type Reservations Report. Permission from Property does not even show this report as an option.
E E NA NA
902 Custom Reports 
No longer valid – please ignore  




910 Reservations
Permission in Clerks does not allow you to print Reservations -> Reservations by Check-in Date Report. Permission from Property does not even show this report as an option
E E NA E
920 Arrivals
Permission in Clerks does not allow you to print Arrivals Report by Name (but allows by room number and date). Permission from Property does not even show Arrivals Report by Name as an option
E E E E
930 Departures
Permissions in Clerks does not allow you to print Departures Report by Name (but allows you by room number). Permission from Property does not even show Departures Report by Name as an option
E E E E
940 In House
Permission in Clerks does not allow you to print In House Report by name or suppressed note (does allow you to print by room number). Permission from Property does not even show In House Report by name or suppressed
E E E E
950 Checked Out
Permissions in Clerks does not allow you to access Reports -> Occupancy -> Checked Out. Permission in Property does not even show Checked Out under the Reports section
E E E E
960  Guest Folio
Permissions in Clerks does not allow you to select Guest Folio. Permissions in Property does not even show Guest Folio as an option
E E E E
970  Folio Transactions
Permission in Clerks takes away the ability to view the Journal Entry. Permissions in Property does not even show Journal Entry as an option.
E E NA E
980 Transaction Register Balance
Permission in Clerks does not allow you to select Transaction Register Balance by Summary or Compact but it does allow you to select it by Guest Name. Permission in Property does not even show TRB by Summary or Compact but just by Guest Name
E E D E
990 Journal Entry
Allows the user to access and compile the Journal Entry report found under the Financial section in the Reports menu
E E NA E
1000 Cashier Reporting 
Permission in Clerks takes away the ability to view any reports under Cashier. Permission under Property does not even show Cashier as an option under Reports
E E D E
1010  Guest Reservation
Permission in Clerks takes away the ability to print Guest Reservation Information using Reservation Button. Permission in Property takes away the Reservation Button
E E E NA
1020  Guest Confirmation
Permission in Clerks takes away the ability to print a Guest Confirmation. Permission in Property does not even show Guest Confirmation as an option and takes away the Guest Confirmation Button all together
E E E NA
1030  Guest Registration Card
Permission in Clerks takes away the ability to print a Guest Registration Card. Permission in Property does not even show the option of printing a Guest Registration Card and it takes away the Reg Card Button
E E E NA
1040 Occupancy
Permission in Clerks does not allow you to print Reports -> Audit - > No Show Report as well as several reports under Deposit Management. Permission from Property does not even show this report as an option
E E NA E
1050 Revenue Projections
No longer valid – please ignore  




1060  Comparative Analysis
No longer valid – please ignore  




1070 Group Tours Conventions – GTC Listing 
No longer valid – please ignore  




1080 Travel Agents - Listing
No longer valid – please ignore  




1081 Travel Agents – Commissions
No longer valid – please ignore  




1090 Wholesaler - Listing
No longer valid – please ignore  




1100 Stats – Room Rates
Permission in Clerks takes away the ability to view the report under Statistics -> Revenue by Room. Permission in Property no longer shows the Revenue by Room report as an option for selection
E E NA E
1110  Stats – Area Rates
No longer valid – please ignore  




1120 Room Audit
Permission in Clerks takes away the ability to view the report under Audit -> Room Audit. Permission in Property no longer shows the Room Audit report as an option for selection
E E NA E
1500 Occupancy
Permission in Clerks takes away the ability to view any reports under Occupancy. Permission in Property no longer shows Occupancy under Reports
E E E E
1501 Audit
Permission in Clerks takes away the ability to view any reports under Audits. Permission in Property no longer shows Audits under Reports
E E D D
1502 Financial
Permission in Clerks takes away the ability to view any reports under Financial. Permission in Property no longer shows Financial under Reports
E E NA D
1503 Statistics
Permission in Clerks takes away the ability to view any reports under Statistics. Permission in Property no longer shows Statistics under Reports
E E D D
1504 Cashier
 ***Same as Cashier Reporting
E E E E
1505  Custom Reports
If you have custom reports in your RoomKey, this function will give you access to those reports 
E E D D
1506 Reservations
Permission in Clerks takes away the ability to view any reports under Reservations. Permission in Property no longer shows Reservations under Reports
E E E E
1507 Forecast
Permission in Clerks takes away the ability to view any reports under Forecast. Permission in Property no longer shows Audits under Forecast
E E E NA
1508 Deposit Management
Permission in Clerks takes away the ability to view any reports under Deposit Management. Permission in Property no longer shows Audits under Reports
E E E NA
1509 Online CC Processing
Permission in Clerks takes away the ability to view any reports under Audits. Permission in Property no longer shows Deposit Management under Reports
E E E NA
1510  Report Wizards
Allows access to Report Wizard
E E E NA
1511  CC Processing: Transactions
Permission in Clerks takes away the ability to view the report under Online Processing -> Credit Card Transactions report. Permission in Property no longer shows this report as an option for selection
NA E D NA
1512 Chain Occupancy
Chain only
E D D D
1514 Corporate Transactions
No longer valid – please ignore  




1518 Daily Operating Report Settings
Permission in Clerks takes away the ability to go to Statistics -> Daily Operation Report -> Tran Code Set Up. So you are unable to make settings on this report. Permission in Property does not even show this as an option for the Property
E E D D
1524 Room Revenue Actual Report
Permission in Clerks takes away the ability to view the report Statistics -> Room Occupancy & Revenue. Permission in Property takes away this report away so no one is able to view
E E E NA

Reservation Selection Permissions

Code
Permission Name Permission Description Property Owner Clerk Acct
210 In House
Allows the user to view and select reservations in the In House list in the main RoomKey window
E E E NA
220 Arrivals
Allows the user to view and select reservations in the Arrivals list in the main RoomKey window
E E E NA
230 Departures
Allows the user to view and select reservations in the Departures list in the main RoomKey window. 
E E E NA
240 Reservations
Allows the user to view and select reservations in the Reservations list in the main RoomKey window 
E E E NA
250 Checked Out
Allows the user to view and select reservations in the Checked Out list in the main RoomKey window
E E E NA
260  No Shows
Allows the user to view and select reservations in the No-Shows list in the main RoomKey Window 
E E E NA
270 Cancelled
Allows the user to view and select reservations in the Cancelled list in the main RoomKey window
E E E NA
1516  Guest Photos
Activates the "View Guest Photo" option in the "Guest Profile" screen based on images captured using an ID Scanner 
E D D D
1519 Wait List
Allows the user to view and select reservations in the Wait List in the main RoomKey window
E E E NA

RoomKeyPMS Payments

The following permissions are only applicable to properties using RoomKeyPMS Payments Powered By Fullsteam and the payment processing portal RoomKeyPMS Payments MerchantTrack

Code
Permission Name Permission Description Property Owner Clerk Acct
4010 Transaction Search Gives the user access to the Transaction Search area of MerchantTrack NA E E E
4020 Void Gives the user the ability to VOID authorizations in MerchantTrack NA D D D
4030 Refund Gives the user the ability to REFUND changes in MerchantTrack NA D D D
4040 Reporting Gives the user access to the Reports area of MerchantTrack NA D D D
4050 Virtual Terminal Gives the user access to the Virtual Terminal area of MerchantTrack NA D D D
4060 Terminal Management Gives the user access to the Terminals area of MerchantTrack NA D D D
4080 Payment Reconciliation Report Gives the user access to the Payment Reconciliation Report in RoomKeyPMS (found in Reports > On-line Processing)  N/A E E D
5000 Payment Reconciliation Report (Match) Gives the user the ability to perform Match (Smart Match) function in the Payment Reconciliation Report N/A D D D
5020 Payment Reconciliation Report (Ignore)
Gives the user the ability to perform the Ignore function in the Payment Reconciliation Report N/A D D D

Travel Agent Permissions

Code
Permission Name Permission Description Property Owner Clerk Acct
410 Bookings
Allows the user to make reservations attached to specific travel agents
E E E NA
420 Block Space Allocation
Allows the user to allocate blocked rooms from inventory for travel agents
E E D NA
430 Accounting
No longer valid – please ignore




440  Cheque Writer
Allows the user access to the cheque writer which produces commission cheques for agents 
E E NA E

Wholesaler Permissions

Code
Permission Name Permission Description Property Owner Clerk Acct
450 Bookings
Allows the user to make reservations attached to a specific Wholesaler
E E E NA
460  Block Space Allocation
Allows the user to allocate blocked rooms from inventory for Wholesale vendors
E E D NA
470 Accounting
No longer valid – please ignore




480 Cheque Writer 
No longer valid – please ignore




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